Chevalier Past Students Committee – AGM 2017 Agenda, Committee Nominations + 2016 Minutes

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Chevalier Past Students

2017 Annual General Meeting
Saturday 4th November 2017 at 11.45am

Proposed Agenda

  1. Opening of Meeting and Welcome – CPS President Mr Greg Walsh.
  1. Apologies.
  1. Confirmation of Minutes from AGM of 2016.

Note: The 2016 Minutes are below

  1. Business Arising from Minutes.

Discussion on celebrations for the 75thAnniversary of Chevalier in 2021.

Audit of Chevalier and CPS Archives.

Riversdale House – future use and restoration

  1. Executive Reports  – President + Treasurer
  1. Election of Office Bearers for 2017.
    Nominations close at the meeting.
  1. General Business.
  1. Other Business.
  1. Close of Meeting.

Michael Wolf

Hon. Secretary

CPS AGM Call for Nominations - 2017

Chevalier Past Students

Minutes of the AGM of the Chevalier Past Students held on the 5 November 2016 at Chevalier College.

Meeting declared open at 11.45am by Greg Walsh, President of the CPS.

 Agenda Item 1           Apologies
Matt Waugh (61)                                   Warwick Fixter (60)                   Paul Wolf (58)
Bruce Fisher                                          Pat Walsh                                  John Hogan (61)
Pat Coogan-Brown (61)                         David Lyons (57)                       Kim Larratt
Gary Auton (65)                                    Mark Wallace                             Tony Baine

Moved  Tim Farrell         Seconded  Greg Walsh that Apologies be accepted

Motion carried by show of hands.

The President spoke on the passing of Br. Dave Merrick the previous Thursday and advised of arrangements for his funeral. The meeting then held 1minute silence in his memory.

 Agenda Item 2           Present — as per the Attendance Book

 Agenda Item 3          Minutes of the 2015 AGM.

The Hon Secretary read the minutes of the 2015 meeting.

Moved  John Steel                       Seconded  Wendy Elliott
Minutes be accepted. Motion carried by show of hands.

Agenda Item 4.          Business Arising from Minutes.

Covered in Special Business items.

Agenda Item 5.          Special Business including notices of motion

The Secretary read and spoke on each of the Motions. Each motion was put in turn to the meeting and voted as noted.

Motions for:    Chevalier Past Students Annual General Meeting to be held Saturday
November 5, 2016 – Special Business.

____________________

Motion 1         Committee – amendment to Sec 13 of the Constitution.

Preamble: The current Constitution allows for Executive positions and for 5 Committee Members. The Committee feels that the present size of the Committee is limiting its ability to attract members from later years. For the CPS to be successful, grow and support the College into the future the Committee should be more representative of each decade while at the same time mirror the positions of the Executive and implement an effective succession plan.

                        2016 Motion: That in Clause 13 subsection (d) of Section 1 Committee of the Constitution be amended as follows:

                        Moved Greg Walsh  – President                         Seconded Michael Wolf – Secretary

Existing Clause 13:

COMMITTEE

  1. Management of the affairs of the Chevalier Past Students shall be vested in the Committee. The Committee shall consist of the President, up to two (2) Vice-Presidents, an Honorary Secretary and an Honorary Treasurer, and up to five (5) General Committee
  • The President shall be elected by the Annual General Meeting from all eligible members;
  • The Vice-Presidents shall be elected by the Annual General Meeting from all eligible members;
  • The Honorary Secretary and the Honorary Treasurer shall be a member of the association or a member of staff of the College and shall be elected at the Annual General Meeting
  • Five (5) General Committee Members shall be elected by the Annual General Meeting from all eligible

Proposed NEW Clause 13:

COMMITTEE

  1. Management of the affairs of the Chevalier Past Students shall be vested in the            Committee. The Committee shall consist of the President, up to two (2) Vice-Presidents, an            Honorary Secretary and an Honorary Treasurer and a minimum of (5) General Committee   Members.
  • The President shall be elected by the Annual General Meeting from all eligible members;
  • The Vice-Presidents shall be elected by the Annual General Meeting from all eligible members;
  • The Honorary Secretary and the Honorary Treasurer shall be a member of the association or a member of staff of the College and shall be elected at the Annual General Meeting
  • A minimum of Five (5) General Committee Members shall be elected by the Annual General Meeting of all eligible

Moved that the Motion be accepted.  Moved G Walsh, seconded John Steele.
Motion carried unanimously on a show of hands.

____________________________________

 Motion 2         Life members and funds – amendment to Sec 23 of the Constitution.

Preamble:        The following Motion was passed at the 2015 AGM.  (Extract from 2015 AGM Minutes.)

Motion: That discussion take place at the 2015 and 2016 AGM’s of the CPS to amend the Constitution with regards the use of Life Members Funds as is outlined in Section 23 FINANCE of the Constitution that would allow the Committee to use these Funds as seen fit to provide a benefit to the CPS or Chevalier College. Any use of the Funds would require the approval of a majority of the Trustees of the CPS as per the Constitution.

                        Moved  Tim Farrell                                Seconded Greg Walsh

Received by the Secretary on 29 October 2015.

Michael Wolf
CPS Secretary.

Moved Frank Hetherton: Seconded Bruce Fisher:
An amendment, being an addition to the Motion 3, that the CPS Committee investigate means to promote Life membership to Past Students particularly on leaving Chevalier.

The Mover and seconder of Motion 3 approved the amendment as an addition to the Motion.

The Motion and Amendment were passed unanimously on a show of hands.

Current Clause 23

FINANCE

  1. The association will have in its own name a current account or accounts in such bank or banks as the Committee may from time to time direct. The Treasurer will pay all monies received on behalf of the association into one of the Chevalier Past Students Bank Accounts. All Life Membership subscriptions will be paid into a Special Banking Account or by purchase of any investment approved for Trust Funds in N.S.W. No expenditure from the capital of any fund representing life membership subscriptions will be made for any purpose other than the purchase of such investment, but any income arising or accruing there-from may be paid or applied as determined from time to time by the

In line with the Motion the Executive and Committee discussed the matter at a meeting on 14 October, 2016 and propose the following Amendment be put to the 2016 CPS AGM on 5 November for approval.

Proposed NEW Clause 23

2016 Motion:  That the following amendment (in blue) to Clause 23 FINANCE Section 1          of the CPS Constitution 2010 be presented for approval at the 2016 CPS AGM to be         held on the November 5, 2016 at Chevalier College.

Moved Mark Wallace                             Seconded Michael Wolf

FINANCE

  1. The CPS will have in its own name a current account or accounts in such bank or banks as the Committee may from time to time direct. The Treasurer will pay all monies received on behalf of the CPS into one of the Chevalier Past Students Bank Accounts. All Life Membership subscriptions will be paid into a Special Banking Account or by purchase of any investment approved for Trust Funds in N.S.W. or for any proposal presented to the CPS Committee under a Motion that is passed unanimously by that meeting formed under the Quorums Section of the Constitution and with the approval of a majority of the Trustees of the CPS. Any income arising or accruing from an investment or proposal may be paid or applied as determined from time to time by the Committee.

 Motion discussed, put and carried unanimously at a meeting comprising a Quorum the CPS Committee held at Chevalier on the 14th October 2016. Received by the Secretary.

Reference for
QUORUMS

  1. Annual General

At any General Meeting five (5) members shall be a quorum.

  • At any Committee Meeting a majority of members of the Committee shall be a quorum. The Committee shall reach its decision either by show of hands in a Committee meeting, or by postal ballot, including facsimile and electronic mail provide that not less than a majority of the Committee partake in such a

NOTE: In line with the original motion the Committee has approved for the Executive to enter into discussions with Chevalier College to encourage the purchase of Life Memberships by Students as they leave Chevalier.

Moved that the Motion be accepted.  Moved Zac Hulm, seconded Tim Farrell.
Motion carried unanimously on a show of hands.

____________________

Motion 3:        Appointment of an additional Trustee
– amendment to Sec 25 of the Constitution.

Preamble: The CPS currently has two Trustees – Fr. Terry Herbert, MSC and Mr. Frank Hetherton. Under the Constitution should the Committee wish to expend more than 20% of the General Funds a majority of the Trustees must approve the transaction. With two Trustees a majority cannot occur as only a unanimous decision can be provided.

2016 Motion: That Clause 25 of the Constitution be amended to increase the minimum number of Trustee from two to three (3) and the find an additional Trustee candidate prior to the AGM that he be nominated for the position and appointed at the coming AGM.

Moved Greg Walsh                                            Seconded Michael Wolf – Secretary

Existing Clause 25:

 TRUSTEES

  1. Any real or personal property of the association shall be vested in two or more trustees, to a maximum of five (5) who shall hold such property and administer the same in accordance with such directions as may be given by the Committee. The trustees shall be such Life Members of the association as the Annual General Meeting may by resolution, appoint at the Annual General Meeting by election. Any trustee may be removed from office at any time by a resolution of the Annual General Meeting. A certificate in writing signed by the President and Secretary of the association that such a resolution has been passed will be sufficient evidence of the fact for all

Proposed NEW Clause 25:

TRUSTEES

  1. Any real or personal property of the association shall be vested in three (3) or more trustees, to a maximum of five (5) who shall hold such property and administer the same in accordance with such directions as may be given by the Committee. The trustees shall be such Life Members of the association as the Annual General Meeting may by resolution, appoint at the Annual General Meeting by election. Any trustee may be removed from office at any time by a resolution of the Annual General Meeting. A certificate in writing signed by the President and Secretary of the association that such a resolution has been passed will be sufficient evidence of the fact for all

Greg Walsh spoke on the Motion explaining that Fr T. Herbert had accepted the role of Pastoral Care and had not re-nominated for the position of Trustee.

Also Fr. John Frantzman had accepted the role of Archives and the Committee would look to assist him in updating records.

Michael Kennedy (60 and John Gillett had offered to take on the roles as Trustees along with Frank Hetherton (existing Trustee).

Moved that the Motion be amended to have Frank Hetherton, Michael Kennedy and John Gillett elected Trustees. Moved C Robison, seconded Paul Warby.
The mover and seconder agreed and the the amendment became the motion. Motion was put and carried unanimously on a show of hands.

 

__________________

Motion 4:        Change in Audit procedures.

Preamble: The Committee feels the matter of auditing be reviewed in line with the following Motion. The books of account are currently being audited by a Chartered Accountant.

2016 Motion: That the incoming Committee clarify the level of auditing of the accounts as currently being used, and unless specified under the relevant NSW Not for Profit/ Charities Legislation that specifically states the credentials required of an Auditor under the Act, then, as less than 10 transactions per annum are occurring the Committee only be required to engage an Accountant to audit the books.

                        Moved Greg Walsh – President             Seconded Michael Wolf – Secretary

Tim Farrell (Treasurer) spoke to the motion.

Moved that the Motion be accepted.  Moved Wendy Elliott, seconded Tim Farrell.
Motion carried unanimously on a show of hands.

___________

Agenda Item 6a.               Executive Reports – President

Greg Walsh presented the following report:

Good Morning.

Welcome to the 2016 Annual Meeting of the Chev Past Students. This is the 67th AGM.

Our alumni association began in 1949 & we as a group are fortunate to have records of all the annual meetings held since inception. 2016 celebrates 70 years since Chev began in 1946. The reunion weekend has large numbers of past students attending various activities organised by the CPS & Chev Community Liaison Team. Enjoy your return to your college.

The passing of Brother Dave Merrick last Thursday (November 3rd)  ) has  saddened all associated with Chev. Dave began at Chev in 1946 & was greatly respected by all connected with Chev.Dave was a sterling supporter of the CPS. In recognition of Dave’s support could we all pause for a moment of silence in memory of a great mate.

Peace be with you Dave Merrick.

Thank you to the Chev. Community Liaison & Development Paul McShane and Leanne Stone for your commitment & support of CPS activities during 2016. The CPS also thanks the College Board and Principal Chris McDermott for the administrative assistance given to the CPS by Paul & Leanne.

Thanks also to property manager Peter Eustace for his assistance over many years and to Tony Searle for his commitment to the construction of the MSC Brothers Tribute which will be officially unveiled tonight.

The tribute to the MSC Brothers is a thank you to the brothers from the past students for a job well done. The tribute, located between Riversdale House & the Old Dairy, consists of 7 concrete posts (one for each decade of Chev) that were made by the Brothers and collected from around the Chev grounds. The posts have been polished using diamond based polishing pads by the current students. The stone (collected from part of the original entry gates to Chev) around which the posts are positioned features a plaque with an appropriate inscription.

Chev 2016 is a very good school. A student enrolling in Year 7 can be assured of a quality education & leave Chev with a good sense of social justice. During the year the CPS committee was involved in several activities at the college including Sacred Heart Day, Jules Chevalier Day, Year 12 Graduation Day including the presentation of CPS badges to all Year 12 students, sports functions & presentation of Esprit Du Chevalier Medals to Bishop Pat Power & family of the late Tony Herlihy.

As your president I visit Chev very regularly & observe the good spirit that prevails. This good spirit is part of the MSC ethos which Fr Terry Herbert & Fr John Franzman still deliver to Chev .

The Esprit Du Chevalier Medal has been awarded to the following:

  1. Fr Tyson Donnelly
  2. Trevor Bouffier
  3. Damien Roche
  4.  Sir John Dawanincura
  5. Fr John Franzman
  6.  Tony Herlihy
  7. Thomas Kobu
  8. Chris Topp
  9. Pat Power
  10. John Fahey (this evening)

This group represents a great cross section of the Chevalier family during the last 70 years. It is interesting to note two of the recipients John Dawanincura & Thomas Kobu were from PNG. The students from PNG & The Pacific Islands made a great contribution to Chev. We have with us today Eugene Gangloff from the 1971 Class. Eugene was from the Rabaul area in PNG .

We acknowledge the contribution the late Chris Topp delivered to Chev. Chris was remembered during a very special ceremony at Chev recently.

During the AGM the CPS committee we will present motions recommending the following :

Trustees of the CPS be increased to at least 3 members
Position of Pastoral Care be incepted.
Position of CPS Historian in relation to the 2021 75th celebrations be incepted.

During 2016 the CPS committee met regularly & I thank the members of the CPS committee for their commitment to the CPS. Your current committee is complaint with the CPS Constitution, our finances are in good shape & the committee represents a broad cross section of Chev 1946 to 2016.

In summary the CPS Committee is of the opinion that we are achieving our objectives & all members of the committee, excluding Teresa Haertsch who is currently developing her new property at Tallong) have agreed to continue if the meeting concurs. We have four new nominations for the CPS committee that is very pleasing.

Thank you.

Fortes in Fide
Greg Walsh
Class of 1968
CPS Chairman

Agenda Item 6b                                                               –  Treasurer

The Treasurer presented the following report:

Treasurers Report 1Treasurers Report 2

Treasurers Report 3

Motion moved that reports be accepted.

 

Moved Paul Warby                              Seconded Michael Kennedy

Motion carried unanimously on a show of hands.

_________________________________

 Agenda Item 7. Election of Office Bearers for 2016.

 G Walsh thanked all committee members for their work over the past 12 months and particularly Terese Heartsch who would not be re-nominating for the Committee. Greg also thanked Mark Wallace and Jacquelin Hall who had come onto the Committee in recent months. G Walsh then declared all positions vacant and retained the Chair.
The Secretary read out the nominations for the Committee.

Position                 Name                                                     Moved                                                    Seconded

President               G. Walsh                                               M. Wolf                                                  T. Farrell

Vice President      W Elliott                                                 G Walsh                                                J Steele

Vice President      John Steel                                             T Farrell                                                M Wolf

Hon. Secretary     M. Wolf                                                  G Walsh                                                W Elliott

Hon. Treasurer    T Farrell                                                Zac Hulm                                               W Elliott

Committee            Kim Larratt                                            M Wolf                                                   G Walsh

Zac Hulm                                               T Farrell                                                J Steele

Mark Wallace                                       G Walsh                                                M Wolf

Jacqui Hall                                            W Elliott                                                 K Larratt

Mark Kennedy                                      G Walsh                                                T Farrell

Kim Ashcroft                                         J Steele                                                 M Wolf

Josh Carol Farrugia                            M Wolf                                                   G Walsh

Further nominations were called from the meeting. None being received motion was moved that nominations be closed and voting for all positions be on a block vote..

Motion moved Paul Warby seconded Zac Hulm. Vote carried unanimously on a show of hands.

G Walsh advised the meeting that with the change to the Constitution the CPS could now function and communicate more effectively with CPS, particularly those from more recent years, under a plan put forward to have a Committee member from each decade. The incoming Committee marked a big step in executing the plan with most decades being represented.

Agenda Item 8. General Business.
(1)   Greg Walsh then spoke regarding the new positions of Archives & Historical Officer.

John Frantzman addressed the meeting saying that current student records are accurate and up to date but that CPS records need to be revisited. G Walsh advised that the incoming Committee would be looking at this matter with a view to arranging several days in the coming year to assist in cataloguing information as this would help in fundraising.

(2)   Terry Herbert outlined the work he is currently doing in providing pastoral care to CPS and Students. CPS were assisted by conducting weddings, baptisms and funerals. He advised he was available to help CPS on private issues if requested.

Greg Walsh advised the positions would be noted on the website.

(3)   John Steele addressed the meeting detailing his recent appointment to a role on the Chevalier Foundation in raising funds for capital works, scholarships and bursaries. Current plans under review and commencement include the new Arts Centre and new Hall (adjacent to the McGrath Hall).

(4) Wendy Elliott was invited to outline the workings and results of the Annual Telephone Campaign.

The 2015 campaign gave a 35% positive response.

The 2016 campaign gave a 50% positive response.

(5) Terry Herbert raised the need to update the Clergy Board in the Prentice Chapel.

G Walsh advised the incoming Committee would look into the matter with a view to providing funds to bring the board up to date.

(6) Paul McShane spoke on the Liaison office activities and the position of Riversdale House in College capital works advising that the new Arts Centre and Hall were a priority and Riversdale would be looked at some time in the future. Paul hoped that the project would get up as it could be a valuable source of income for the College while filling a gap in the local community services following the closure of Moss Vale TAFE.

 

Agenda Item 9. Close of Meeting.

The President thanked all for attending and closed the meeting at 12.50pm.

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