NOTICE OF CPS ANNUAL GENERAL MEETING – 5TH NOVEMBER 2016

cps-agm-nom-2016

 


To:                   The Secretary – Chevalier Past Students

Date:                30 August 2016

Motion for:       Chevalier Past Students Annual General Meeting to be held Saturday 5 November, 2016.

Preamble:        The following Motion was passed at the 2015 AGM.  (Extract from 2015 AGM Minutes.)

Motion: That discussion take place at the 2015 and 2016 AGM’s of the CPS to amend the Constitution with regards the use of Life Members Funds as is outlined in Section 23 FINANCE of the Constitution that would allow the Committee to use these Funds as seen fit to provide a benefit to the CPS or Chevalier College. Any use of the Funds would require the approval of a majority of the Trustees of the CPS as per the Constitution.

Moved  Tim Farrell                                Seconded Greg Walsh

Received by the Secretary on 29 October 2015.

Michael Wolf
CPS Secretary.

Moved Frank Hetherton: Seconded Bruce Fisher:
An amendment, being an addition to the Motion 3, that the CPS Committee investigate means to promote Life membership to Past Students particularly on leaving Chevalier.

The Mover and seconder of Motion 3 approved the amendment as an addition to the Motion.

The Motion and Amendment were passed unanimously on a show of hands.

Current Clause in the CPS Constitution 2010

FINANCE

  1. The association will have in its own name a current account or accounts in such bank or banks as the Committee may from time to time direct. The Treasurer will pay all monies received on behalf of the association into one of the Chevalier Past Students Bank Accounts. All Life Membership subscriptions will be paid into a Special Banking Account or by purchase of any investment approved for Trust Funds in N.S.W. No expenditure from the capital of any fund representing life membership subscriptions will be made for any purpose other than the purchase of such investment, but any income arising or accruing there-from may be paid or applied as determined from time to time by the

In line with the Motion the Executive and Committee discussed the matter at a meeting on 14 October, 2016 and propose the following Amendment be put to the 2016 CPS AGM on 5 November for approval.

Proposed NEW Clause

Moved Mark Wallace                             Seconded Michael Wolf

That the following amendment to FINANCE Section 1 of the CPS Constitution 2010 be presented for approval at the 2016 CPS AGM to be held on the 5 November 2016 at Chevalier College.

FINANCE 

  1. The CPS will have in its own name a current account or accounts in such bank or banks as the Committee may from time to time direct. The Treasurer will pay all monies received on behalf of the CPS into one of the Chevalier Past Students Bank Accounts. All Life Membership subscriptions will be paid into a Special Banking Account or by purchase of any investment approved for Trust Funds in N.S.W. or used for any proposal presented to the CPS Committee under a Motion that is passed unanimously by that meeting formed under the Quorums Section of the Constitution and with the approval of a majority of the Trustees of the CPS. Any income arising or accruing from an investment or proposal may be paid or applied as determined from time to time by the Committee.

 Motion discussed, put and carried unanimously at a meeting comprising a Quorum the CPS Committee held at Chevalier on the 14th October 2016. Received by the Secretary.

Reference for
QUORUMS

  1. Annual General

At any General Meeting five (5) members shall be a quorum.

  • At any Committee Meeting a majority of members of the Committee shall be a quorum. The Committee shall reach its decision either by show of hands in a Committee meeting, or by postal ballot, including facsimile and electronic mail provide that not less than a majority of the Committee partake in such a

NOTE: In line with the original motion the Committee has approved for the Executive to enter into discussions with Chevalier College to encourage the purchase of Life Memberships by Students as they leave Chevalier.

Received by the Secretary on 15 October, 2015.

Michael Wolf
CPS Secretary.


From:               The Secretary – Chevalier Past Students

Date:                14 October 2016

Motions for:    Chevalier Past Students Annual General Meeting to be held Saturday 5 November, 2016.

Motion 1:         Preamble: The CPS currently has two Trustees – Fr. Terry Herbert, MSC and Mr. Frank Hetherton. Under the Constitution should the Committee wish to expend more than 20% of the General Funds a majority of the Trustees must approve the transaction. With two Trustees a majority cannot occur as only a unanimous decision can be provided.

2016 Motion: That the Constitution be amended to increase the minimum number of Trustees from two (2) to three (3) and the CPS endeavour to find an additional Trustee candidate prior to the AGM that they be nominated for the position and appointed at the coming AGM.

Moved Greg Walsh                                           Seconded Michael Wolf – Secretary

Existing Clause

 TRUSTEES

  1. Any real or personal property of the association shall be vested in two or more trustees, to a maximum of five (5) who shall hold such property and administer the same in accordance with such directions as may be given by the Committee. The trustees shall be such Life Members of the association as the Annual General Meeting may by resolution, appoint at the Annual General Meeting by election. Any trustee may be removed from office at any time by a resolution of the Annual General Meeting. A certificate in writing signed by the President and Secretary of the association that such a resolution has been passed will be sufficient evidence of the fact for all

Proposed NEW Clause:

TRUSTEES

  1. Any real or personal property of the association shall be vested in three (3) or more trustees, to a maximum of five (5) who shall hold such property and administer the same in accordance with such directions as may be given by the Committee. The trustees shall be such Life Members of the association as the Annual General Meeting may by resolution, appoint at the Annual General Meeting by election. Any trustee may be removed from office at any time by a resolution of the Annual General Meeting. A certificate in writing signed by the President and Secretary of the association that such a resolution has been passed will be sufficient evidence of the fact for all

_____________

Motion 2:         Preamble: The Committee feel the matter of auditing be reviewed in line with the following Motion. The books of account are currently being audited by a Chartered Accountant.

2016 Motion: That the incoming Committee clarify the level of auditing of the accounts as currently being used, and unless specified under the relevant NSW Not for Profit/ Charities Legislation that specifically states the credentials required of an Auditor under the Act, then, as less than 10 transactions per annum are occurring the Committee only be required to engage an Accountant to audit the books.

Moved Greg Walsh – President            Seconded Michael Wolf – Secretary

___________

Motion 3           Preamble: The current Constitution allows for Executive positions and for 5 Committee Members. The Committee feels that the present size of the Committee is limiting its ability to attract members from later years. For the CPS to be successful, grow and support the College into the future the Committee should be more representative of each decade while at the same time mirror the positions of the Executive and implement an effective succession plan.

                        2016 Motion: That the subsection (d) of Section 1 Committee of the Constitution be amended as follows:

                        Moved Greg Walsh  – President                                    Seconded Michael Wolf – Secretary

Existing Clause

COMMITTEE

  1. Management of the affairs of the Chevalier Past Students shall be vested in the Committee. The Committee shall consist of the President, up to two (2) Vice-Presidents, an Honorary Secretary and an Honorary Treasurer, and up to five (5) General Committee
  • The President shall be elected by the Annual General Meeting from all eligible members;
  • The Vice-Presidents shall be elected by the Annual General Meeting from all eligible members;
  • The Honorary Secretary and the Honorary Treasurer shall be a member of the association or a member of staff of the College and shall be elected at the Annual General Meeting
  • Five (5) General Committee Members shall be elected by the Annual General Meeting from all eligible

Proposed NEW Clause

COMMITTEE

  1. Management of the affairs of the Chevalier Past Students shall be vested in the Committee. The Committee shall consist of the President, up to two (2) Vice-Presidents, an Honorary Secretary and an Honorary Treasurer and a minimum of (5) General Committee
  • The President shall be elected by the Annual General Meeting from all eligible members;
  • The Vice-Presidents shall be elected by the Annual General Meeting from all eligible members;
  • The Honorary Secretary and the Honorary Treasurer shall be a member of the association or a member of staff of the College and shall be elected at the Annual General Meeting
  • A minimum of Five (5) General Committee Members shall be elected by the Annual General Meeting from all eligible

Michael Wolf
Honorary Secretary
Chevalier Past Students


To view the current CPS Constitution, click HERE.

To place your nominations for the CPS committee for 2016/17, click HERE.

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